JOB DESCRIPTION

Role and Responsibilities

• Process mail, including bills; and other agency correspondence, electronic mail, and replies to general inquiries.
• Manage the primary agency phone line and greet visitors at the door, as needed.
• Manage email distribution lists.
• Order and stock office supplies.
• Maintain the organization’s phone & email systems, shared office calendars, and hard drive space.
• Act as support liaison with I/T vendor, copier vendor, and other vendors as needed.
• Coordinate staff recruitment, orientation, and benefits management, to include serving as point of contact for benefits providers.
• Assist in managing employee time and attendance tracking.
• Assist the Director of Office & Fiscal Operations as needed/required.
• • Support agency fundraising efforts as needed and available.
• Accept and perform other work as assigned.

Qualifications and Education Requirements

• Highschool diploma or equivalent, with administrative, bookkeeping, and/or human resources experience preferred. Understanding of nonprofit funding and bookkeeping, as well as experience with state contracts and grants management also preferred.
• Basic computer skills, including but not limited to the use of Microsoft Outlook, Word, Excel, and QuickBooks, as well as Zoom/Skype and other distance meeting resources; must possess a willingness to learn about and use new tools as they become available.
• Ability to multitask and work both independently and with supervision, on-site and remotely.
• Embrace an understanding of justice involvement that acknowledges the impact of institutional racism and the systemic oppression of Black, Indigenous, and other People of Color, women, and LGBTQ+ people; must share the belief that people can change in positive ways.
• Ability to multitask and work both independently and with supervision, on-site and remotely.
• Embrace an understanding of justice involvement that acknowledges the impact of institutional racism and the systemic oppression of BIPOC, women, and LGBTQ+ people; must share the belief that people can change in positive ways.
• Must embrace teamwork, have a strong work ethic, be a self-starter with a positive attitude, with a good sense of humor.
• Strong team building, organizing, writing and other communication skills are essential.

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